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StudioVector vs exporting reports to Excel
Most multi-location studios build their monthly numbers the same way: export each Mindbody report, for each location, then rebuild it in a spreadsheet or upload it to ChatGPT. Skip the exports, the pasting and the pivot tables. StudioVector lets your AI pull the data itself and build the report in your format.
What we say about Mindbody's exports comes from Mindbody's own pages, read on November 8, 2026.
No export per location
Your AI reads each location and each Mindbody site you connect, so there is no file to download for every studio and nothing to merge by hand.
Your report, your format
Share last month's spreadsheet and ask for this month's in the same layout, or describe the columns you want in plain English. Get it as a table, a chart or a spreadsheet.
As current as when you ask
Each answer reads Mindbody when you ask, so the numbers are not from last week's download.
Side by side
- Getting the data
- StudioVector: Your AI pulls it from Mindbody when you ask.
- exporting to Excel: Download each report, for each location, usually as CSV.
- Combining locations
- StudioVector: One prompt covers every location and every site you connect.
- exporting to Excel: Merge the files by hand or with formulas.
- Changing the report
- StudioVector: Ask for a new column or cut in plain English.
- exporting to Excel: Edit the formulas and pivot tables.
- Next month
- StudioVector: Run the same prompt again.
- exporting to Excel: Export, paste and check every file again.
- How current
- StudioVector: As of when you ask.
- exporting to Excel: As of the download.
- Sharing
- StudioVector: A spreadsheet, a chart, a slide or an email draft, made in the same chat.
- exporting to Excel: Send the workbook.
- Setup
- StudioVector: Once: sign up with Google or your email, approve one activation link in Mindbody, add one link in Claude or ChatGPT.
- exporting to Excel: None up front, then the same work every month.
One question, two ways
“Build last month's KPI report for every location.”
StudioVector
- 1The AI calls studio_kpis and sales_summary for last month, for each site you connect.
- 2It adds class fill from class_attendance_summary and lays the totals out by location, in your layout.
- 3You review it, then ask for a chart or a spreadsheet.
- studio_kpis
- sales_summary
- class_attendance_summary
Exporting to Excel
- 1Export the sales and attendance reports from Mindbody for each location.
- 2Paste them into the monthly workbook and update the formulas.
- 3Check the totals by hand, then build the chart.
- Mindbody reports
- Excel
Built around how your studio runs
Every studio tracks its own numbers in its own format. Describe yours once and save the prompt in Claude or ChatGPT. Run it whenever you need it: same layout, current numbers.
The monthly KPI pack
Net sales, average sale, unique clients and class fill for every location, compared with last month, in the layout your managers already read.
- studio_kpis
- sales_summary
- class_attendance_summary
Revenue per visit by instructor
Visits and revenue per visit for each teacher, for any pay period, at the price clients actually paid, by pricing option and location.
- attendance_with_revenue
Your enrollment sheet
Which courses, workshops and events are filling, full or empty for the dates you choose, with waitlists.
- enrollment_fill
First visits, and who came back
Every client whose first visit fell in the month, by home location, and how many times each has been back.
- new_clients_summary
The Monday schedule check
This week's classes with open spots, a waitlist or a substitute, and the regulars most likely to fill the gaps.
- schedule_attention
- find_likely_attendees
Your retention list
Active members by membership, and the clients whose memberships or class packs are running out, with the reason for each.
- membership_summary
- clients_at_risk
See what StudioVector builds for your studio
Connect your Mindbody site once, then ask for the report you need in Claude or ChatGPT.